Payroll

Payroll Services

Pro Data Hub can offer an extensive yet adaptable outsourced payroll service that may be customised to meet the unique needs of a customer. Employers and their staff must first register with the government employment department and the local tax office, record employment notices and contracts, get the employer's and employee's bank information, issue tax codes, and then enter all of this data into the Pro Data Hub payroll system.

Manage payroll and access tools and services in one place

• Tax penalty protection

• Manage Forms W-2

• Manage paid time off

• Free direct deposit

• Auto Payroll

• File taxes

FAQs About Payroll Services

  • 1. How do I calculate payroll taxes?
    To calculate payroll taxes, determine gross wages, then deduct federal and state income taxes based on employee W-4 forms. Subtract Social Security (6.2% up to $168,600 in 2025) and Medicare (1.45%). Employers match these contributions. Use IRS tables or payroll software for accuracy, ensuring compliance with regulations.
  • 2. How long do I keep payroll records?
    As mandated by the IRS for tax compliance and audits, maintain payroll records for a minimum of three years. In order to maintain compliance with labour and tax rules, several states or legislation (such as the FLSA) may mandate that records such as timecards, wage computations, and deductions be kept for a maximum of seven years.
  • 3. What taxes need to be withheld from employee wages?
    States have different withholding policies for employees' taxes. Among the examples include, but are not restricted to:
    • • The federal income tax
    • • Taxes under the Federal Insurance Contribution Act (FICA)
    • • Income taxes at the state and local levels (where applicable)
    • • Some states have a state unemployment tax
  • 4. What tax forms do I need to submit that are related to payroll?
    The size and structure of the company affect the reporting obligations. Here are a few instances:
    • • Form W-2
    • • Wage and Tax Statement Form 940
    • • Employer's Annual Federal Unemployment (FUTA) Tax Return Form 941
    • • Employer's Quarterly Federal Tax Return Form 944
    • • Employer's Annual Federal Tax Return

Accounting Services